Employment

Located between the Rocky Mountains and the Pacific Ocean on the Canada/US Border, Midway is a recreational destination and offers something for all levels and interests of recreational enthusiasts. Our community offers the quality of life that a small town can provide with bigger city centres just minutes away. Centrally located, about 2 hours from Kelowna and Penticton in the Okanagan and Trail, Castlegar and Nelson in the Kootenay’s, Midway is also just a 2 ½ hour drive from Spokane WA. Midway is built on the people of the past and present looking towards the people of the future.

 TITLE: Deputy Finance

POSITION DETAILS: Full-time                    
SALARY RANGE: $83,000-$95,000 plus benefits (based on job experience and qualifications)

HOURS OF WORK: 35 hours per week

The Village of Midway is seeking to fill a Deputy Finance position, reporting directly to the Chief Administrative Officer, the Deputy Finance position performs a variety of accounting functions. Duties include but are not limited to keeping accurate accounting records; overseeing accounts payable and payroll; recording revenue transactions; Property Tax and Utility billing administration, Bank Reconciliation, Month-end and Year-end accounting procedures, Balance Sheet reconciliations, GST returns, Grant administration and Statutory financial reporting.

The Deputy Finance position must ensure compliance to generally accepted accounting practices and standards, and to the Village’s policies and bylaws. This position requires the ability to communicate with the public, staff and present information as needed to elected officials.

The position is extremely varied and involves all aspects of Municipal finance.  The Village office is a small busy office and there will be times that you will be required to assist the public with general inquiries on the telephone and in the office. 

QUALIFICATIONS, SKILLS & EXPERIENCE:

  • Completion of Grade 12 education
  • Minimum 4 years experience in an intermediate accounting position
  • Municipal accounting experience (desirable)
  • Post-Secondary courses in Accounting or progression in an accounting program such as CGA, CPA or CMA.
  • Excellent Microsoft Office experience, particularly excel spreadsheets
  • Familiarity with accounting software preferred (the village currently uses Muniware)
  • Ability to deal with the public effectively and courteous
  • Ability to use discretion and maintain confidentiality
  • Ability to work with others as a team
  • Must display professional attitude and demeanor
  • Valid BC driver’s license
  • RCMP criminal record check required

Qualified candidates are invited to submit a detailed resume and cover letter outlining qualifications, experience, and references no later than 4:30 pm, Monday, March 25, 2024,  CAO Lisa Teggarty, Chief Administrative Officer, Village of Midway, PO Box 160, Midway, BC, V0H 1M0. email: midwaybc@shaw.ca

 

While the Village appreciates the interest of all applicants, only those selected for an interview will be contacted.

Job Description

Deputy Finance

Reporting to the Chief Administrative Officer, the Deputy Finance position will be primarily responsible for the following:

  1. Information Technology
  • Ensure that all modules of the municipal accounting software are functioning properly
  • Update all tables and schedules for all accounting software modules (including tax interest tables, assessment figures, payroll deduction tables, general ledger accounts, etc.)
  • Oversee patch updates for accounting software and ensure that the Village is up to date with new revisions
  • Prepare accounting modules for year-end and process new year rollover functions
  1. Payroll
  • Supervise biweekly payroll, including time sheet and remittances, monthly remittances to receiver general and municipal pension plan.
  • Oversee record of employment slips, T4 slips, T4 summary’s and all other slips required for submission to Canada Revenue Agency
  • Process annual pension plan reports to the municipal pension plan, annual web reports and remittances, etc.
  • Oversee all benefits plan employee addition/deletions including preparation of remittances, accuracy checks, employee changes, etc.
  • Prepare year-end Payroll reports and reconciliations for Auditors
  • Process payroll and remittances, in the absence of the Administration Assistant
  1. Taxes & Utilities
  • Prepare and process the annual property tax and utility billings including verification of accurate tax levies from all taxing jurisdictions, uploading assessments into tax system, review of exemptions and grant-in-lieu’s
  • Prepare requisitions to be paid for amounts collected on behalf of other taxing jurisdictions
  • Submit annual tax Information and files annually on the Local Government Data Entry (LGDE), for the Ministry of Municipal Affairs and Housing
  • Oversee the collection of property taxes, including attending to public queries at the front desk and on the telephone relating to their property taxes
  • Process any BC Assessment Authority property tax class changes
  • Prepare and amend annual frontage tax rolls
  • Complete Land Registry and BC Assessment changes related to subdivision additions/deletions of lots, title changes, legal description changes, etc.
  • Prepare reports to all mortgage companies responsible for client tax payment
  • Oversee all Homeowner Grant claims including additional grant claims and inquiries and prepare the Annual Homeowner Grant Summary and Final Claim.
  • Prepare and submit all school tax & police tax monthly and yearly payments
  • Process and monitor current penalties, arrears and delinquent tax
  • Complete administrative and financial calculations for the annual property tax sale as per the Community Charter
  • Provide tax information for requesting law firm, appraiser and realtor office
  1. Accounting
  • Prepare and process month-end accounting functions including bank reconciliations, journal entries, and reports for the CAO’s approval
  • Maintain monthly outstanding accounts receivable balances including trade receivables, taxes, and utilities
  • Record and maintain Tangible Capital Assets (TCA) entries, and complete Year-end journals
  • Maintain and reconcile all Balance Sheet accounts on a quarterly basis
  • Prepare, process and submit quarterly GST returns to Canada Revenue Agency
  • Prepare final entries and reports for Year-end documentation, and upload documents to the auditors
  • Liaise with the auditors on any areas that require further clarification during the audit and provide additional documentation if required
  1. Accounts Payable
  • Oversee and transactions, payments and reporting relating to Accounts Payable transactions
  • Prepare annual Statement of Financial Information (SOFI) reports
  • Track and record expenses for grant funding, as per the requirements of grant funders, and prepare financial reports for interim and final grant reporting
  • Prepare year-end Accounts Payable entries and reports for Auditors
  • Complete entries and administer Accounts Payable payments, in the absence of the Administration Assistant 
  1. Other Duties
  • Prepare financial data for the Village’s Annual report
  • Monitor general and investment bank accounts, and complete transfers to MFA Savings and investment accounts
  • Oversee all municipal lease agreements
  • Prepare, process and report on Victim Services contracts, including annual budgeting and quarterly reporting requirements, to the Minister of Public Safety and Solicitor General
  • Process revenue and expenditure functions related to the West Boundary Rescue and reconcile all expenditures and revenue received from callouts
  • Oversee all expenditure and complete reporting requirements relating to the RDKB Midway (Kettle Valley) Fire Services Agreement
  • Administer all duties related to the cemetery and cemetery audits
  • Oversee the Village’s vehicle fleet insurance coverage and operating permits
  • Review annual property and liability insurance coverage
  • Oversee all insurance related items including claim administration for ICBC and Driver services audits
  • Complete civic address changes and reports to RDKB for mapping / 911 centreline and oversees reporting to applicable utility companies.
  • Assist with telephone and counter reception where needed during busy periods
  • Assist the CAO with administrative duties, as required
  • Some coverage of CAO’s duties & responsibilities, may be required