Employment

Village of Midway Logo

Located between the Rocky Mountains and the Pacific Ocean on the Canada/US Border, Midway is a recreational destination and offers something for all levels and interests of recreational enthusiasts. Our community offers the quality of life that a small town can provide with bigger city centres just minutes away. Grand Forks and Osoyoos are less than an hour away! Midway is centrally located, about 2 hours from Kelowna and Penticton in the Okanagan and Trail, Castlegar and Nelson in the Kootenay’s and only a 2 ½ hour drive to Spokane WA. Midway is built on the people of the past and present looking towards the people of the future.

 

The Village of Midway is in search of a dynamic and highly motivated individual for a full-time Deputy Corporate position.

Reporting to the Chief Administrative Officer, duties will include assisting with the development, implementation, coordination and monitoring of corporate administration functions and programs, including research and development relating to any new legislation requirements, research and co-ordination on development related queries relating to re-zoning, sub-division, development variances etc. Other duties include providing administrative and clerical support, including handling sensitive political issues, researching and compiling information, reviewing of policies and contract administration, overseeing records management processes and procedures, responding to complaints and coordinating all requests for information under the Freedom of Information and Protection of Privacy Act, and assisting with special projects as required.

 

A detailed Job Description is available on the Village website: https://midwaybc.ca/employment-opportunity/

Working under the provisions of the Community Charter, Local Government Act, Council Bylaw and Village’s policies and bylaws, will require the successful applicant to be detailed oriented and be able to communicate with the public, staff and present information as needed to elected officials.

The Village office is a small busy office and there will be times that you will be required to assist the public with general inquiries in the office and on the telephone.  Some attendance at evening meetings will be required.

QUALIFICATIONS, SKILLS & EXPERIENCE:

·      Completion of Grade 12 supplemented by an Office Administration Certificate and/or further education in Municipal Corporate administration

·      Minimum 3 years of work experience in a local government environment or governance position

·      Experience in Corporate administration and grant writing would be an asset

·      proven ability to undertake research, communicate effectively and manage frequent and changing deadlines

·      superior written and verbal communication skills

·      complete proficiency with MS Word, Excel, PowerPoint and other common computer programs

·      well-developed and organized time management skills

·      positive, energetic approach to work

·      ability to deal with the public effectively and courteous

·      ability to use discretion and maintain confidentiality

·      ability to work with others as a team

·      must display professional attitude and demeanor

·      Valid BC Class 5 Driver’s Licence and satisfactory driver’s abstract

·      RCMP criminal record check required prior to start date

 

Qualified candidates are invited to submit a detailed resume and cover letter outlining qualifications, experience, and references no later than 4:30 pm, Friday, April 11, 2025 FAO Lisa Teggarty, Chief Administrative Officer, Village of Midway, PO Box 160, Midway, BC, V0H 1M0. email: midwaybc@shaw.ca

 

The salary for this position is in the range of $60,000-$75,000 per year dependent on experience and qualifications.

 

While the Village appreciates the interest of all applicants, only those selected for an interview will be contacted.

 

 

Job Description

Deputy Corporate

Reporting to the Chief Administrative Officer, the Deputy Corporate Officer with assist with the development, implementation, coordination and monitoring of corporate administration functions and programs, including research and development relating to any new legislation requirements, research and co-ordination on development related queries relating to re-zoning, sub-division, development variances etc. Other duties include providing administrative and clerical support, including handling sensitive political issues, researching and compiling information, reviewing of policies and contract administration, overseeing records management processes and procedures, responding to complaints and coordinating all requests for information under the Freedom of Information and Protection of Privacy Act, and assisting CAO with special projects as required.

Corporate Office Duties and Responsibilities:

    Acting Corporate Officer in the Chief Administrative Officer’s absence

    Ensure Notice provisions under the Community Charter, Local Government Act and Council procedures bylaw are followed

    Assist with direction to staff regarding administrative procedures and quality control standards

Council / Committee Meetings

    Provide staff support for Council Committees, and preparation and distribution of agendas, minutes of meetings including determining agenda content

    Assist with assignments (task list) from Council meetings

    Attendance at Council and other meetings, as required

Bylaws and Documents

    Research bylaws, policies, procedures, prepare reports for Council consideration

    Provide guidance and instruction to staff on document preparation and processes

    Ensure sufficiency of bylaw process such as required readings, consents and approvals

    Regular review, monitoring and preparing amendment of Council Policies / Administrative Procedures, as required by the CAO

Corporate Records

    Ensure standardized formats for agendas/minutes and other documents are followed

    Ensure safekeeping measures are maintained for all documentation, including corporate, are filed in accordance with the LGMA Records Management system

    Provide guidance and instruction to staff on Records Management policies/procedures

Elections

    Act as Deputy Chief Elections Officer for elections, by-elections and referenda

    Ensure the preparation of voting procedures

    Assist with the organization, conduct and follow-up of municipal elections and referendums

Freedom of Information and Protection of Privacy Act

    Act as Deputy Freedom of Information Coordinator, assisting with processing of requests for information

Other

    Responding to complaints and liaising with other government, stakeholders to resolve any inquiries/queries received at the Village offices, and coordination of requests for records under the Freedom of Information and Protection of Privacy Act

    Other special projects as required

    Research and analysis including surveys

    Assisting with all planning activities within the Village of Midway

Skills Required

    Minimum 3 years of work experience in a local government environment or governance position

    Experience in Corporate administration and grant writing would be an asset

    proven ability to undertake research, communicate effectively and manage frequent and changing deadlines

    superior written and verbal communication skills

    complete proficiency with MS Word, Excel, PowerPoint and other common computer programs

    well-developed and organized time management skills

    positive, energetic approach to work

    ability to deal with the public effectively and courteous

    ability to use discretion and maintain confidentiality

    ability to work with others as a team

    must display professional attitude and demeanor